Purpose of the Job
We are seeking a professional who is looking to manage the existing Accounts Payable (AP) team, within the Finance-Accounting function.
This team will shortly manage centrally the invoices for all entities of the group.
The individual will coordinate with all stakeholders to ensure timely processing of all invoices and other AP-related functions (employees expenses, VAT, accruals ).
He / she will be expected to solve problems, while continuing to scale the team by developing processes and improving existing ones and will notably contribute to implementing the procure to pay solution software Coupa and fitting best practices in this area.
This role will also assure efficient operations of the AP team by establishing priorities and acting as an authoritative source of information regarding all AP policies.
Responsible for ensuring timely payment of all supplier accounts.
Manage a team of three AP agents.
Assist and support the Budget and Purchasing correspondents in accounting matters.
Contribute to put in place, maintain and improve the efficiency and security of the processes within the future group P2P tool.
Elaborate monthly VAT reports / participate to annual VAT report
Perform controls on the correct allocation of invoices to budget lines and G / L accounts; bring corrections
Follow up and control on provisions and accruals related to G&A
Liaise with the group entities in the context of the centralized invoices management (investigations, support etc.)
Monitor fraud risk through robust controls by developing, documenting and updating operational processes and accounting policies.
Evaluate processes and procedures to identify areas that can be improved for better efficiency through automation
Assist with external and internal audit and special projects as necessary
Define, maintain and publish periodical AP key performance indicators
Knowledge and Experience
Master's degree in accounting or equivalent
At least 5 years of full cycle Accounts Payable experience
Previous experience in a similar role as manager
Experience in digitalizing the invoicing process by using a Procure to Pay system (e.g. Coupa, Ariba )
Attributes and Qualities
Experience in leading a team, supporting each individual in their delivery and motivating people
Analytical rigor and detail orientation.
Ability to meet deadlines while paying attention to details.
Strong organizational skills and ability to prioritize workload and delegate to team members.
Ability to interact effectively and professionally with other stakeholders (Accounting, Procurement, FP&A, Budgets’ owner, Tax etc.)
Respect in the handling of confidential information.
Proficient in Excel
Familiar with ERP and a procure to pay tool.
Basic understanding of banking activities
Fluency in both English and French is mandatory
German and / or Dutch as an asset