Executive Assistant (Corporate Compliance) (QR7284
Pooq
Amsterdam, Netherlands
2 dagen geleden

Functie : Executive Assistant (Corporate Compliance) (QR7284)

Start : 27-1-2020, 36 uur per week

Omschrijving :

For our client in Amsterdam we are looking for an Executive Assistant (Corporate Compliance).

We are looking for an executive assistant to work with the Corporate Compliance team part of the Risk department. Corporate Compliance wants us to reach its full potential in a responsible and safe manner.

It does this by embedding the management of compliance risks within all levels of the organisation and making them an integral part of each employees DNA and daily routine.

We have a governance structure with well-defined, transparent and consistent lines of responsibility in managing non-financial risks including Compliance risk.

Job description :

Diary Management : schedule appointments and manage the diary, assessing the priority, sensitivity and purpose of appointments.

Keep and bring forward materials for meetings and ensure reminders.

Organise, manage, incoming and outgoing calls and written and electronic communications assessing priority, sensitivity and purpose.

Respond to queries, arrange for the managers to respond to queries or forward queries to the appropriate person in the organisation.

Compose written messages based on specified guidelines. To check text in terms of content, accuracy and consistency. Act as the point of contact and maintain internal and external contacts.

Organisation and logistics for Corporate Compliance team events such as MT meetings, off-sites and global community calls.

As the global Compliance community is not just based in Amsterdam but across the countries in which we do business the job holder must be comfortable coordinating diaries across time zones and organising communication via Skype, adobe etc.

Provide organizational, logistical, general and technical support in relation to business travel, meetings, diaries.

Process expenses and deal with items that can be delegated such as administration : to operate a range of administrative Systems, for example sickness and absence records.

To take care of the administrative handling of new staff / transfers / leavers, claiming expenses, in accordance with existing compliance rules.

Provision and management of information : to collect, record, archive and document all relevant documents in (electronic) files.

  • To distribute information in an appropriate and timely fashion. To inform those involved on the progress of current issues, specific details and outcomes;
  • Help non Dutch speaking managers with various administrative / translation tasks of personal nature.

    Take part in team projects and work with the other Risk Executive Assistant(s) / secretaries and deputize during periods of absence.

    Takes initiatives for improvements or changes that concern the secretariat.

    About you :

    You are an experienced Executive Assistant, you are capable of working in a global environment, you are flexible, loyal, proactive and you are a team player.

    You are able to work independently and in collaboration with your team. You set priorities and integrate tasks effectively.

    You think creatively about how to solve problems, address challenges and you have a high attention to detail. You have work experience in an international setting, extensive knowledge of us (systems and structure), sensitivity for cultural differences, dealing with highly sensitive and confidential information.

    Qualifications : Bachelor (HBO)

    Bachelor (HBO)

    Relevant work experience

    Secretarial skills

    Fluently in English and Dutch (verbal and written)

    Affinity with IT related systems and issues

    Competencies / levels :

    Planning and organizing

    Organization sensitivity

    Sensitive Position :

    This position is deemed sensitive’. Hence an extra security clearance is required by Corporate Special Investigation (CSI).

    Only after a positive CSI clearance you will be hired by us.

    Extra informatie :

    Qualogy streeft ernaar om iedere kandidaat binnen 5 werkdagen een persoonlijke reactie te sturen.

    Indien de klant een security screening vereist zijn de (eenmalige) kosten hiervan voor eigen rekening.

    NOTE : de Qualogy Aanvragen mogen niet zonder toestemming op internet geplaatst worden!!

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