Executive Assistant m/f/x
HERE
Amsterdam,NL
5 dagen geleden

includes :

  • Proactive support of the leaders day-to-day business, ensuring their time is focused on the highest value activities and business issues.
  • Anticipate needs and accomplishes responsibilities without direction.

  • Prepares end-to-end agendas and management of all logistics and itineraries. Make decision to prioritize requests based on shifting business priorities, allocating appropriate amount of time and ensuring that all meeting details are accurate.
  • Preparation of complex and detailed travel itineraries (domestic & internationally) including flight and hotel bookings, transfers, appropriate travel visas, and expense claim management
  • Coordination of communications between the leaders and internal or external stakeholders. Provide discrete and confidential coordination of sensitive company information and use discretion in interfacing with all levels of individuals.
  • Develop collaborative relationships with others who have a diverse set of working styles and perspectives.
  • Assist in the organization of business reviews, prepares agendas for global / regional meetings, All-Hands. Completes special assignments by establishing objectives, determining priorities and gaining the cooperation of others.
  • Monitor progress, proactively problem-solving, and making adjustments to plans where necessary

  • Working closely with the leaders to keep them informed of upcoming commitments and activities. Acting as a gatekeeper
  • Who are you?

    This is a challenging role for an executive assistant who is used to supporting the c-suite of an international technology company.

    Most likely you will recognize yourself in the following profile :

  • 5 to 10 years of experience supporting Executives in an international, fast paced, dynamic (preferably tech) matrix environment
  • Excellent English skills. Other European languages such as German, an advantage but certainly not a must.
  • Strong organizational skills and innate ability to prioritize multiple tasks seamlessly and with an excellent attention to detail
  • Can-do attitude with an ability to exercise sound judgement in taking quick decisions with little supervision or direction
  • Excellent interpersonal skills and an ability to build relationships with key stakeholders, such as leadership members, board members and customers
  • Proactive approach in proposing pragmatic and effective solutions to a variety of challenges
  • Willingness to go above and beyond direct responsibilities. Eager to step-up, own things, manage projects etc.
  • Immune to working under stress and the pressure associated with complex working environments
  • Flexible attitude and an ability to handle multiple topics at any one time
  • High level of integrity and confidentiality, as you will be exposed to sensitive information
  • High proficiency in Microsoft Office (Outlook, Word, Excel and Power Point) and collaboration tools such as webex, onedrive, sharepoint etc.
  • Our executive office is based in Amsterdam in the Zuid-As area and very well connected to public transport. This is a full-time position.

    Some remote working flexibility may exist.

    Change is HERE. Apply now!

    LI-SS1

    HERE is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, age, gender identity, sexual orientation, marital status, parental status, religion, sex, national origin, disability, veteran status, and other legally protected characteristics.

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