Financial Accounting Assistant // International HQ
Breakout International Recruitment
Amsterdam
2 dagen geleden

Position Overview Financial Accounting Assistant

The Financial Accounting Assistan t HQ reports directly to the Financial Accountant HQ and supports the HQ team Finance.

  • The person holding this responsibility will correct, process and reconcile a wide variety of accounting documents such as invoices, employee reimbursements, cash receipts, vendor statements, and journal vouchers;
  • review and code financial information; prepare and process documents to disburse funds, make deposits and prepare reports;
  • compile and review information for accuracy; and maintain records. Work is performed by applying knowledge of accounting terminology and using spreadsheets and / or automated accounting systems.

    Internal contact is principally with the Headquarters’ departments, cost centre owners and suppliers.

    The main responsibilities of the Financial Accounting Assistant are :

    Perform day to day financial administration activities and support the Financial Manager :

  • Prepares, records and reports accounting transactions on a daily base (e.g. booking invoices, AP ledged invoice badges, AP aged supplier report)
  • Follows up on AP aged suppliers, invoice disputes, missing PO’s.
  • Distributes incoming invoices to the appropriate employees for approval of receipt and payment
  • Process expenditure declarations
  • Prepares payments for approval FM and SMT and ensure performance of agreed payments are done (AP and expenses)
  • Does entries in Sage, enters and codes expenditure declaration, drafts invoices and makes debit / credit collection reminders
  • Checks and processes bookings in all financial areas and ledgers (e.g. payables, CAPEX , bank journals, expense declarations and general ledger)
  • Maintains multiple business lists (Blacklist, Deposit list, invoice list, address list, etc.) and archive
  • Assists the Finance team with preparing finance statements and reports for internal and external audits
  • Assisting on performing a back-up for the SOX audit
  • Assisting on performing a back-up for Q-audit (KPMG)
  • Assisting and / or independently performing all kinds of ad hoc assignments
  • Taking care of checks on all kinds of accounts payable activities
  • Result : Financial administrative activities are performed in time, accurate and performed in accordance with organisations guidelines, policies and procedures, support to Finance Manager meets expectations.

    Your Background

  • Bookkeeping knowledge
  • Knowledge on Accounts Payable process
  • Proficient computer skills; competency with Excel, Word, Outlook
  • Experience with ERP Finance System, SAGE experience a plus
  • Excellent and effective communication skills, both orally and in writing
  • Strong interpersonal skills
  • Strong planning skills
  • Accurate, independent, proactive and stress-resilient
  • Your Qualifications

  • Minimum of MBO+ / (HBO) education
  • 3-5 years of relevant work experience, preferably in a public company environment
  • Fluent in Dutch and English, both in writing and orally.
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