Position Overview Financial Accounting Assistant
The Financial Accounting Assistan t HQ reports directly to the Financial Accountant HQ and supports the HQ team Finance.
The person holding this responsibility will correct, process and reconcile a wide variety of accounting documents such as invoices, employee reimbursements, cash receipts, vendor statements, and journal vouchers;
review and code financial information; prepare and process documents to disburse funds, make deposits and prepare reports;
compile and review information for accuracy; and maintain records. Work is performed by applying knowledge of accounting terminology and using spreadsheets and / or automated accounting systems.
Internal contact is principally with the Headquarters’ departments, cost centre owners and suppliers.
The main responsibilities of the Financial Accounting Assistant are :
Perform day to day financial administration activities and support the Financial Manager :
Prepares, records and reports accounting transactions on a daily base (e.g. booking invoices, AP ledged invoice badges, AP aged supplier report)
Follows up on AP aged suppliers, invoice disputes, missing PO’s.
Distributes incoming invoices to the appropriate employees for approval of receipt and payment
Process expenditure declarations
Prepares payments for approval FM and SMT and ensure performance of agreed payments are done (AP and expenses)
Does entries in Sage, enters and codes expenditure declaration, drafts invoices and makes debit / credit collection reminders
Checks and processes bookings in all financial areas and ledgers (e.g. payables, CAPEX , bank journals, expense declarations and general ledger)
Maintains multiple business lists (Blacklist, Deposit list, invoice list, address list, etc.) and archive
Assists the Finance team with preparing finance statements and reports for internal and external audits
Assisting on performing a back-up for the SOX audit
Assisting on performing a back-up for Q-audit (KPMG)
Assisting and / or independently performing all kinds of ad hoc assignments
Taking care of checks on all kinds of accounts payable activities
Result : Financial administrative activities are performed in time, accurate and performed in accordance with organisations guidelines, policies and procedures, support to Finance Manager meets expectations.
Knowledge on Accounts Payable process
Proficient computer skills; competency with Excel, Word, Outlook
Experience with ERP Finance System, SAGE experience a plus
Excellent and effective communication skills, both orally and in writing
Strong interpersonal skills
Strong planning skills
Accurate, independent, proactive and stress-resilient
Minimum of MBO+ / (HBO) education
3-5 years of relevant work experience, preferably in a public company environment
Fluent in Dutch and English, both in writing and orally.